Gifts and Donations Policy
The Winnetka-Northfield Public Library District (the “District”) gratefully accepts gifts that will further the mission of the District and help the District better serve the needs of the community. All gifts are subject to applicable Illinois statutes as well as the District’s existing policies and guidelines.
Due to the space and storage limitations of our buildings, we cannot accept donations of books, movies, and other physical materials. If you are interested in donating books, we are happy to provide a list of local organizations that accept donations of physical materials. The Library Director may approve exceptions to this policy on a case-by-case basis.
We welcome monetary gifts in any amount to support the District’s current or future needs. Monetary gifts may be restricted (i.e., donated for a specific purpose) or unrestricted (i.e., donated for whatever is needed at the discretion of the Library Director and/or Library Board of Trustees). Unrestricted gifts are preferred because they can be more broadly applied.
Monies received to purchase materials in the name of a loved one allow the donor to specify a general category for purchase, such as military history or mystery books. Donors may also request that a memorial nameplate be affixed inside the front of the book. Memorial donations are subject to withdrawal when no longer suited for the collection, as outlined in the District’s Collection Development Policy.
Gifts of furniture, decorative art, professional services, or other non-monetary gifts may be accepted or declined by the Library Board of Trustees with advice and counsel from the Library Director. Any conditions attaching to the proposed gift, such as the type of recognition provided or the terms for handling and displaying the item, will be considered before a final decision is made. All non-monetary gifts may be used, sold, or disposed of at the discretion of the District and a Gift Agreement Form must be filled out at the time of donation.
Valuation of Non-Monetary Gifts
Neither District staff nor the Library Board of Trustees can appraise the value of a non-monetary gift. It will, however, issue a letter acknowledging the receipt of a gift. It is the donor’s decision whether they will determine the value of the gift or utilize an independent appraiser. While gifts to the District as a governmental unit qualify as tax deductible, the donor will have to consider the particular circumstances of their situation to determine eligibility.
Approved by Board of Library Trustees September 19, 2022