Circulation Policy

Types of Cards

Resident Cards

Library cards are available at no additional cost to residents of and those owning property within the Winnetka-Northfield Public Library’s taxing district. Proof of residency or ownership is required at the time of application and may be requested at the time of renewal. A
parent/guardian must sign the application for children under 16 and provide proof of residency on the child’s behalf. Resident cards are valid for three years from the date of issue and will be auto-renewed unless a change of address occurs.

Kenilworth Cards

Kenilworth residents may receive a library card from the Library District. The library card will be valid for the length of the current contract between the Village of Kenilworth and the Library District.

Nanny Cards

Nannies/Au Pairs employed by a Library District resident are eligible for a limited-use Nanny card at no extra charge. A letter from their employer accepting full responsibility for the use of the card and a valid ID are required at the time of application. Nanny/Au Pair cards are valid for up to one year and renewable.

Teacher Cards

Teachers employed by Winnetka-Northfield Public Schools or private schools in our taxing district are eligible for a limited-use Teacher card at no extra charge. Proof of employment is required at the time of application. Teacher cards are valid for one year and renewable every July, if still employed by the School District.

Business Cards

Businesses located in Winnetka or Northfield are eligible for a limited-use Business Card at no extra charge. One card will be issued for each business. A lease or proof of ownership is required at the time of application. Business cards are valid for one year and renewable.

Reciprocal Borrower Cards

Patrons who hold a valid library card from a library within the Reaching Across Illinois Library System (RAILS) can register as reciprocal borrowers of the Winnetka-Northfield Public Library District. Home library card and a valid ID are required at the time of application. Reciprocal borrowing privileges are valid for the same duration as cards issued by their home libraries (verified at the time of application).

Non-District Resident Cards

Patrons who do not fit into one of the above categories may apply for a fee-based nonresident library card, which entitles users to all the privileges enjoyed by residents of the Library District. One non-resident card will be issued per household with all residents of the household added to the card as authorized users. Cost of the card will be determined by the equalized assessed value (EAV) of the property multiplied by the current tax rate for library service to residents of the Library District.

Ex: $563,167.08 [EAV] X 0.00217 [Library Tax Rate] = $1,267.13 [Cost of Non-Resident Card]
Cards may be paid for in quarterly, bi-annual, or annual installments.

Interlibrary Loan (ILL)

The Library provides district cardholders in good standing access to materials from libraries through interlibrary loan (ILL). As a member of Reaching Across Illinois Systems (RAILS) the Library District adheres to the policies and procedures established by that group.

Loan Periods

Library materials circulate according to the following rules. An item will not be renewed if a hold has been placed or the patron has a block on their library card.

Type of MaterialsLimitLoan PeriodRenewals
New Adult Books1502 Weeks3
All other Books, Audiobooks, Playaways and CDs, & TV Series1503 Weeks3
DVD & Blu-Ray: Adult & Youth1501 Week3
New DVD’s, Blu-Rays and Magazines: Adult & Youth1501 Week1
Seasonal Items1501 Week0
STEAM Kits
Note: STEAM kits cannot be placed in book drops and must be returned inside.
13 Weeks0

Vacation Loans

Most items are eligible for a vacation loan, which is 6 weeks in length. Exceptions are anything with a NEW sticker, any item with a hold on it and STEAM Kits.

Holds

Patrons will be notified when a hold item becomes available. Items will be held for four days before it will be placed back in circulation. Patrons may pick up holds on behalf of another patron if they are authorized to do so on the cardholder’s account. Materials will be checked out on the card present.

Incomplete Items

Cardholders are responsible for damage to items they borrow including cases, containers, multiple parts, or additional contents. Damaged items are billed to the patron account at the replacement cost. Damaged items will be offered to the patron to keep. Replacement copies are not accepted in lieu of payment. The library is not responsible for any damage to patron’s personal equipment, such as DVD players, through the use of library materials.

Items not returned after being overdue for 45 days are considered lost. Cardholders are responsible for lost items including cases, containers, multiple parts, or additional contents. Lost items are billed to the patron account at the replacement cost. Lost items may be returned to the library in good condition within three months of payment. Replacement copies are not accepted in lieu of payment.

A patron may claim an item was either never checked out or was returned. A maximum of five claims per life of a patron’s card is set for all libraries within CCS (Cooperative Computer Services).

Updated 7/19/21