Circulation Policy

Library Card Registrants:

Upon registration, the Winnetka-Northfield Public Library District cardholder agrees to abide by all district policies.

Types of Library Cards

Residents and property owners of the Winnetka-Northfield Public Library District are taxed for library service on their real estate tax bills. A Winnetka-Northfield Public Library District card can be obtained upon display of a valid government-issued photo identification card and proof of current address within the District. District resident and property owner library cards expire after three years and must be renewed with presentation of identification and proof of current address.

If the photo identification does not have the patron’s current address, then the patron must bring in any of the following documents in addition to their photo identification:

• Property Tax Bill (for the current year)
• Home Ownership Contract (for the current year)
• Checkbook with full name and address
• Utility Bill (within the last 60 days)
• Lease, rental, or mortgage agreement (for the current year)

Teens (ages 16-17) may register for a card given that appropriate proof of residence can be provided.

Children (ages newborn-15) may register for a card if accompanied by a parent or designated guardian. The parent or guardian must provide appropriate proof of residence. The parent or guardian who registers the child is fully responsible for all materials selected for or by the child and any fines or fees resulting from library use.

Kenilworth Resident Library Card

A one-year library card will be issued to eligible Kenilworth residents. Kenilworth residents may choose whether to receive a library card from the Winnetka-Northfield Public Library District or the Wilmette Public Library District.

Business or Organizational Library Card

A one-year library card will be issued to a business, corporation or organization whose address is within the village limits of Winnetka or Northfield. Appropriate proof of residence include; Business License, Certificate of Occupancy, Property Tax Bill, or Utility Bill. Library cards are established upon receipt of a signed Library Account Business Application Form from the Chief Executive Officer.

Non-District Resident Library Card (Fee Card)

A one-year library card will be issued to an individual who does not pay taxes to the Winnetka-Northfield Public Library District in their property tax installments. Following Illinois State Law, these patrons must register for a non-resident library card at the participating public library located closest to the person’s principal residence. Purchased card-holders are entitled to the same services as taxed card-holders. The cost of the non-resident fee card is calculated according to the Tax Bill Method (23 Ad. Code 3050.60{b}).

The cost of library service for residents outside the boundaries of the District is determined by the EAV (the equalized assessed value) multiplied by the current tax rate for library service for Winnetka-Northfield Public Library District taxpayers. Non-district residents who would like to purchase service should present a current tax bill.

Illinois State law provides that the annual fee for a Non-resident renter is 15% of the renter’s monthly rent. For verification purposes, the Renter shall provide to the Library a required registration ID with a copy of the lease proving current residency in the Winnetka-Northfield Public Library District Non-Resident Service Area.

Cards must be paid in full at the time of purchase. Additional cards for family members in the same residence may be obtained at no additional charge.

School Institutional Library Card

A school-year library card will be issued to the principal or authorized educator at each school within the District. Only one card will be issued per school institution. Library cards are established upon receipt of a signed Library Account Application Form from the principal or authorized educator. Lost or damaged materials will be billed to the institution to which the card was issued.

Au Pair/Nanny

A one-year library card issued for temporary employees of a household such as au pairs or nannies. The registrant must provide a letter from their employer accepting full responsibility for the library card with appropriate proof of residency.

Online registrants (through Library website) after applying for a library card online, the applicant has 30 days to go to the library and show appropriate proof of residence to receive their physical card, or the account will be deleted from the system.

Library Card Privileges and Responsibilities

Winnetka-Northfield Public Library cardholders have access to the Library collection and online resources to which the Library subscribes.

The individual to whom the card is issued, or the parent or guardian of a cardholder under the age of 18, is responsible for the following:

• The return, in good condition, of all materials borrowed.
• Payment of fines incurred for any overdue, damaged or lost materials.
• Reporting a lost or stolen card immediately to avoid unauthorized use.
• Reporting promptly any changes in name, address, phone number and/or email

The Winnetka-Northfield Public Library District charges fines for overdue materials. Library patrons are automatically blocked from checking out materials when $10 or more in fees have accumulated on their account.

Patrons are required to be in good standing (account balance of less than $10) in order to renew their account. Appropriate proof of residence is required in order to renew the account. Winnetka-Northfield Public Library District retains the right to suspend or revoke any library privileges.

Patron Privacy and Confidentiality

The Winnetka-Northfield Public Library District complies with all applicable laws governing privacy and confidentiality of patron records, including the Illinois Library Records Confidentiality Act (75 ILCS 70/), and follows the American and Illinois Library Associations’ recommendations on protection of patrons’ privacy and confidentiality.

Reciprocal Borrowing Program (RBP)

The Winnetka-Northfield Public Library District is a member of the Reaching Across Illinois Library System (RAILS). This membership entitles Winnetka-Northfield Public Library District patrons to participate in the Reciprocal Borrowing Program (RBP). RBP is a service in which library patrons with accounts in good standing may use other libraries subject to their local regulations. In order to register with these libraries in Illinois you will need to provide appropriate proof of residence and be in good standing with your home library. The Winnetka-Northfield Public Library District is a member of Cooperative Computer Services (CCS), a consortium of libraries that share an integrated library system (online catalog). This shared catalog allows patrons from any participating library to place holds on materials that are either currently checked out or are owned by one of the CCS partner libraries.

Interlibrary Loan (ILL)

Winnetka-Northfield Public Library District provides district cardholders in good standing access to materials from libraries outside of the CCS consortium through interlibrary loan (ILL). As a member of RAILS, Winnetka-Northfield Public Library District adheres to the policies and procedures established by that group.


The Winnetka-Northfield Public Library District will not request:

a) Items owned by the CCS consortium unless the item is missing or long overdue (more than one month)
b) New items with a publication date of less than six months prior to the request
c) Items in a format the Winnetka-Northfield Public Library District does not lend to other libraries such as STEAM kits.

Due dates are set by the lending library; ILL items will be checked out with the due date given by the lending library regardless of when the patron picks up the item. Renewals are at the sole discretion of the lending library and cannot be guaranteed.

Requests are limited to five per patron. This includes items that are pending, in process, received and/or renewed.

Loan periods for ILL items are determined by the lending library. ILL items are to be returned directly to the Winnetka-Northfield Public Library District. If an ILL item is not returned by the due date, it will be considered overdue and the Winnetka-Northfield Public Library District will charge the patron an overdue fine, up to the replacement cost of the item, plus any processing fees. Replacement costs and processing fees are determined by the lending library. Replacement materials will not be accepted. Fees are non-refundable.


The Winnetka-Northfield Public Library District will lend materials to libraries within the United States. Winnetka-Northfield Public Library District will lend most materials that are available except new popular items, STEAM kits, and non-circulating items. Consideration will be given to lending these items at the discretion of library staff. Circulating items may be renewed one time if there are no local holds on the item.

Photocopy/scan requests are up to the discretion of library staff and must adhere to Copyright law.

Lending Periods

Library materials circulate according to the following rules. Overdue fines will be charged daily for materials returned past the due date. Please note: an item will not be renewed if existing holds
exist or the patron has a block on their library card.

Type of Material Loan Period Renewals Fine Maximum Fine

Type of MaterialsLoan PeriodRenewalsFineMaximum Fine
Books: New Adult14 Days3$.20/day$10.00
Books: All other books21 Days3$.20/day$10.00
Seasonal Items: Youth7 Days0$.20/day$10.00
Audiobooks, Playaways and CDs: Adult and Youth21 Days3$.20/day$10.00
DVD & Blu-ray: New Adult7 Days1$1.00/day$10.00
DVD & Blu-ray: All Adult and Youth TV Series14 Days3$1.00/day$10.00
Magazines (current issues do not circulate)7 Days1$.20/day$10.00
STEAM Kits*21 Days0$1.00/day$10.00
District Book Club BookDate of Meeting0$.20/day$10.00
Interlibrary Loan ItemsDetermined by lending library0$.20/day$10.00

* STEAM Kits must be returned directly to the Winnetka-Northfield Public Library District and cannot be placed in the book drop. Patron will be charged price of Kit if damaged as determined by the Library District.
**As a courtesy, Winnetka-Northfield Public Library District has a grace period of 3 days on all materials.

Vacation Loans

A vacation loan of 6 weeks is eligible for any non-new item without an existing hold with the exception of STEAM kits as determined by the District.

Hold Items

Patrons will be notified when a hold item becomes available. Items will be held for four days before it will be placed back in circulation. Patrons may pick up holds on behalf of another patron. Materials will be checked out to the card presented.

Overdue and Billed Items

As a courtesy, the Winnetka-Northfield Public Library District will notify patrons when an item is overdue; overdue notices are sent at 3 days overdue, 15 days overdue, and 28 days overdue. A billing notice will be sent when an item is 45 days overdue and the price of the item is billed to the patron’s account. Patrons may choose whether they wish to be notified by phone, text message, email, or mail.

Lost, Damaged, and Incomplete Items

When an item is returned damaged or incomplete, reported lost, or not returned, the patron will be billed the price of the item. Patrons are responsible for the replacement cost of a damaged item. Patrons are also responsible for processing fees as determined by lending libraries. The Library District does not accept replacement copies of items, though we do accept lower costs found elsewhere as long as the description/ISBN matches and the item is in new condition. Replacement costs and processing fees for materials borrowed from another library are determined by the library that owns the material.

The patron may keep the damaged or lost item that is paid for in full.

Replacement Audiobook discs: $10

If a lost or incomplete item is paid for, then found within 14 days of the payment date and returned in good condition, the Library District will issue a refund. No refunds are given for materials borrowed from another library or via Interlibrary Loan.

Claimed Materials

A patron may claim an item was either never checked out or was returned. A maximum of five claims per life of a patron’s card is set for all libraries within CCS (Cooperative Computer Services).

Policy Rev: February 11. 2019.